USU Room Booking Form

Complete this form if you wish to submit a USU Club/Society room booking request. Rooms booked during regular hours (see below) are free for registered Clubs and Societies for a 2 hour period. They are also free for proposed Clubs' Inaugural General Meetings (IGMs).

Please be aware that only a current executive of the Club can make the booking, and that all bookings are at the final discretion of the C&S Office.

University of Sydney Venue Collection (USVC)
For more information or to book a University venue, click here or call the University of Sydney Venue Collection on 02 9563 6245. Please note that registered clubs are entitled to book a room for free between 1-2pm weekdays during Semester. Charges apply outside these hours.

Sydney University Sports & Fitness (SUSF)
To find out about SUSF venues, visit here or call 02 9351 4960.

USU Contact Details
C&S Office - Level 1, Manning House
T: 02 9563 6160
F: 02 9563 6109
E:

Hermann’s Bar & Manning Bar booking enquiries
Richard Cuthbert
T: 9563 6116
E:

Building Opening Hours
During Semester:
Holme: 8:30am to 10:30pm
Manning: 8am to 9:30pm

During Stuvac, University Break and Exams:
Holme: 8:30am to 5pm
Manning: 8am to 5pm

Club Details

Please select your club name from the above list. If your club is not listed, your club may not be currently registered. Please contact the C&S Office on 9563 6160 as soon as possible to complete the re-registration process.

NB: New and proposed clubs may not be listed. Please contact the C&S Office on 9563 6160.

Event Details

Room Selection

Outlined here are the capacities for USU rooms for your information. Be sure to pick the room that best suits your needs. If you are choosing an outdoor venue, be sure to select indoor rooms as wet-weather alternatives as your 2nd and 3rd preferences.

The above is a list of available USU rooms. All capacities listed are theatre-style, except for those marked with an asterix (*) which are boardroom configuration.

Please note for Manning Road table bookings:

• Only Clubs registered with the USU may apply for a space.
• Only tables supplied by the C&S Office shall be used.
• Only three groups may be represented at any one time – one at each location.
• Any promotional material must be approved by the C&S Office prior to the promotion taking place and must not contravene USU or University regulations regarding the promotion of events or the distribution of advertising materials.
• Clubs must comply with any directives of USU staff or University Security.

Catering

USU provides a huge variety of affordable quality catering, including BBQs, breakfasts, sandwiches and canapes.

The C&S Office can provide catering to all events organised by students for students in the following locations:

• USU C&S rooms (those listed above)
• Outdoors
• Off-campus

If you are booking any other event on campus, you should consider using the University of Sydney Venue Collection (USVC). They can be contacted at www.univenues.com.au or by calling 9563 6245.

Equipment Hire

An extensive range of equipment can be hired through the USU Entertainment Office. For more information, visit the Equipment Hire page, or contact Dave Springer on 02 9563 6105 or .

Payments can be made at the ACCESS Centre (Level 1, Manning House).

Terms & Conditions

Please ensure that you have read the following information before booking:

1. A maximum of One (1) room may be booked per club per day, for a maximum of two (2) hours.
2. Failure to comply with the C&S Regulations could lead to an immediate cancellation of all bookings.
3. No smoking is permitted in any USU rooms, and at the conclusion of your meeting rooms must be returned to their original clean and tidy condition. All rubbish must be removed and all furniture replaced. The organiser will be held responsible for any damages and/or cleaning required and will be charged accordingly (minimum $200).
4. A minimum of one weeks notice must be given for all room booking requests.
5. Allocation of rooms is at the final discretion of the C&S Office.